CalioScheduling software for coaches and trainers
As a coach you want to be with your clients, not in your calendar. With Calio clients book their own session at a time you are actually available, and automatic reminders make sure they turn up.
Start freeSound familiar?
No-shows cost you revenue directly
A forgotten session is an empty hour. Calio sends a confirmation straight away, plus reminders 24 hours and 1 hour before.
Scheduling between sessions
Messages and emails about the next appointment break your focus. Share one link; your client books it themselves, evenings included.
Confidentiality matters
Coaching is personal. Client data sits entirely in Europe, and the contents of your calendar are never read, only when you are busy.
What Calio does for coaches
Your rhythm, your rules
Only working Tuesday to Thursday, with a break between sessions? You set the weekly rules, exceptions and buffers yourself.
Calendar sync with Google & Microsoft 365
Personal appointments block your bookable times automatically, without clients seeing why.
Clients reschedule themselves
Rescheduling or cancelling happens through the link in their email, within the rules you set. You do not have to do anything.
Different session types
Intro call, single session or follow-up, each with its own duration and availability.
A whole track in one go
Eight sessions, every other week at the same time: your client picks one moment and has the whole track. They see the dates before booking, and can move a single session later without touching the rest.
Frequently asked questions
Can clients reschedule a session?
Yes, through the link in their confirmation email. Your calendar and the reminders are updated automatically, and you get a notification.
Where is my clients’ data stored?
In a data centre in Amsterdam, and processing stays inside the EU. Every sub-processor we use is named, with its country, in our privacy policy, which makes your GDPR paperwork towards clients straightforward.
What does Calio cost?
There is a free plan that stays free, unlimited event types, calendar sync and reminders included. Paid plans start at €8 per user per month billed yearly.
Read next
- What actually reduces no-shows, according to the trialsReminders work, but not the way most people think. The reminder itself is the reliable measure, the clever phrasing is not. What the trials actually show.
- What happens when you copy your planner into the threadA booking link does not fit every conversation. How an agent that reads along in your email suggests and books times, and why it never writes a time itself.
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Free plan, calendar connected, data in Europe. No credit card needed.
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