Scheduling software for coaches and trainers

As a coach you want to be with your clients, not in your calendar. With Calio clients book their own session at a time you are actually available — and automatic reminders make sure they turn up.

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Sound familiar?

No-shows cost you revenue directly

A forgotten session is an empty hour. Calio sends a confirmation straight away, plus reminders 24 hours and 1 hour before.

Scheduling between sessions

Messages and emails about the next appointment break your focus. Share one link; your client books it themselves, evenings included.

Confidentiality matters

Coaching is personal. Client data sits entirely in Europe, and the contents of your calendar are never read — only when you are busy.

What Calio does for coaches

Your rhythm, your rules

Only working Tuesday to Thursday, with a break between sessions? You set the weekly rules, exceptions and buffers yourself.

Calendar sync with Google & Microsoft 365

Personal appointments block your bookable times automatically — without clients seeing why.

Clients reschedule themselves

Rescheduling or cancelling happens through the link in their email, within the rules you set. You do not have to do anything.

Different session types

Intro call, single session or follow-up — each with its own duration and availability.

Frequently asked questions

Can clients reschedule a session?

Yes, through the link in their confirmation email. Your calendar and the reminders are updated automatically, and you get a notification.

Where is my clients’ data stored?

In a data centre in Amsterdam, and processing stays inside the EU. Every sub-processor we use is named, with its country, in our privacy policy — which makes your GDPR paperwork towards clients straightforward.

What does Calio cost?

There is a free plan that stays free — unlimited event types, calendar sync and reminders included. Paid plans start at €8 per user per month billed yearly.

Your booking link is ready in 2 minutes

Free plan, calendar connected, data in Europe. No credit card needed.

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